expertise in municipal energy planning

Roll: Operational Product Owner Start Date: 2025-03-03/10

End date: 2026-03-31

OPTION: 2027-03-31

Stationing location: Most of the assignment can be performed at any location.Digital meetings should be able to take place with Zoom, Teams and Google Meet.Travel to the current county may be required, for example, when needed for physical meetings in the municipalities.Reconciliations with the client are preferably digitally done.
Scope: A call will be based on what demand for support from municipalities looks like, which means that we cannot ensure neither continuity nor a certain extent for hours, within the framework of the assignment.A calling for hours always takes place through the client and the extent of the respective advice is determined in consultation with the client.Before recorded advice/service may begin, a timed activity plan must be served and approved by the client.

DESCRIPTION:

The tenderer has the opportunity to offer one (1) or a maximum of two (2) consultants.

Purpose

Being able to offer municipalities support and advice in municipal energy planning processes including in the process of updating or developing new energy plans or equivalent documents.The support must be based on the Swedish Energy Agency's guidance for municipal energy planning.

Mission

The assignment intends to be able to offer advice and support to municipal operations in Östergötland County on request, linked to municipal energy planning processes and the development of municipal energy plans.The counseling must be based on the Swedish Energy Agency's guidance for municipal energy planning.The assignment also includes being able to carry out competence -enhancing activities linked to municipal energy planning, with the aim of raising knowledge municipal service persons and politicians on these issues.Other examples of areas that can be included in the counseling are analysis of local and regional energy statistics, interpretation of network development plans from a municipal perspective, a general analysis of local conditions for production and transition.The assignment also includes assisting in the Energy Office's work within the framework of the project, with developing different types of knowledge base and guidance that can be supported in the municipalities' energy planning work.

Ska-requirements:

If the tenderer offers one (1) consultant, the following requirements apply: The consultant shall:

1. Have studied a total of at least 5 years at university (corresponding to 300 credits) within the relevant area and
2. have at least 5 years of experience in work in relevant field.A relevant area means such education and experience that is relevant to provide support in municipal energy planning.
3. Have expertise in energy systems, electrification and energy planning at the community level.
4. The consultant's training and experience must be clearly stated in the tender's attached CV.

If the tenderer offers two (2) consultants, the following requirements apply:

1. At least one (1) consultant must: have studied a total of at least 5 years at university (corresponding to 300 credits) within the relevant area and
2. have at least 5 years of experience in work in relevant field.A relevant area means such education and experience that is relevant to provide support in municipal energy planning.
3. This consultant has the main responsibility towards the client.The main consultant is the quality and delivery manager and is the client's contact person.

The other consultant should:

1. Have studied a total of at least 5 years at university (corresponding to 300 credits) within the relevant area and
2. have at least 3 years of experience working in the relevant field.A relevant area means such education and experience that is relevant to provide support in municipal energy planning.

Both consultants should:

1. Have expertise in energy systems, electrification and energy planning at the community level.
2. The requirements for CV and references refer to the main consultant, in cases where more than one (1) consultant is offered.
3. The consultant's training and experience must be clearly stated in the tender's attached CV.
4. Furthermore, the consultant/consultants will be available throughout the assignment's implementation to ensure effective communication and collaboration.A good ability to express oneself in Swedish, both in speech and writing, is a necessity in order to handle the assignment.
5. Reference assignments tenders must, to their tender, attach two (2) pieces of reference assignments (see Appendix reference assignment) for offered consultant regarding similar assignments to which this procurement refers to.Similar assignments mean to develop municipal energy plans or other support in the municipal energy planning process, such as conducting training or advice in the area.The reference assignments must be completed.In order for a reference assignment to be considered to show adequate experience, the following is required: The reference assignments are to refer to similar assignments to this procurement, see definition above.
   • All requested information must be completed in the annex attached to the tender reference assignment.
   • The reference assignments must have been performed during the last three- (3) year period from the last tender day of this procurement.
   • The reference assignments must have been carried out with satisfactory results according to the specified client.
   Attach completed reference annex for consultant!
6. The tenderer shall specify below, the consultants' experience of developing a municipal energy plan, participate in the preparation of a municipal energy plan or to participate in the preparation of other municipal plan documents with links to energy planning, such as thematic additions to overview plans or wind farms
7. Response times
   The tenderer must specify with which anticipation support on the request can be offered.The example below is the most common requests.Other types of assignments may also be relevant.Note!Regardless of whether the tenderer can meet the desired response times or not, a promised response time must be stated in the free text field.
8. a. Less extensive advice via e-mail or the like should be given within two (2) working days on request.Reply whether the requirement is met or not and also specify in the free text field within which number of days the tenderer promises response time.
9. b. More extensive advice that requires a meeting/review should be given within five (5) working days after request.Reply whether the requirement is met or not and also specify in the free text field within which number of days the tenderer promises response time.